Categories: Job Description

Office Manager Job Description Sample

Office manager job description sample, including tasks, skills, and responsibilities to edit to attract top candidates for your business.

An office manager is responsible for ensuring that an office runs smoothly. However, there are significant variations in the scope of the job, which is dependent of the nature of the business. Often they will find themselves taking on responsibilities for Human Resources functions, basic accountancy and budgeting. One aspect that makes them more senior than normal administrative staff is that they can have direct reports, usually administrative assistants and other types of clerical staff.

The role of an office manager consists of:

Taking calls
Posting with invoices to the general ledger
Managing of suppliers to the office
Maintenance of the stock of the office stationary and other supplies
Booking meetings for or with clients
Trying to control expenditure on running the office
Ensuring that facilities are maintained
Human Resources Responsibility
Promoting enforcing regulations and initiatives (e.g. Mandatory Training)
The maintenance of information going into database

Many roles will contain some of all these activities, plus much more. However, no matter how diverse the responsibilities can be, the main aim of an Office Manager is to ensure that the office runs effectively. Office Managers manage their own direct reports, which means they are responsible for interviewing, appraisals and all related HR functions.

Characteristics of a good Office Manager:

Being adaptable is the important characteristics, as roles vary between offices. Furthermore, you are responsible for the smooth running of the office and you will need to be handle every eventuality.

Good academics to at least a secondary education level
Excellent communication
Good decision maker and problem solver
Interpersonal skills for various situations
Discretion for handle sensitive and confidential data
Meeting tight deadlines
Advanced skills in range computer software

The general level of education that Office Manager requires as a foundation can vary, but they will need a good level of secondary education. They have a managerial element to their job, be sure that the course includes management training.